This chapter describes tasks for entering and importing daily and period attendance as well as generating tardy slips. See the topics below for the relevant topic:

TABLE OF CONTENTS

• Manually Enter Daily Attendance
• Batch Enter Daily Attendance
• Import Daily Attendance
• Import Daily Attendance from GradeQuick or AP Web
• Manually Enter Period Attendance
• Batch Enter Period Attendance
• Import Period Attendance
• Import Period Attendance from GradeQuick
• Generate a Tardy Slip

Manually Enter Daily Attendance

Daily attendance keeps track of which students are in the school and which students are absent on a specified day. Administrator's Plus assumes that all students are present unless you enter otherwise.

1. In Attendance, click Enter Daily.
2. Click next to the Date box to choose the date you want to enter daily attendance for.
3. Click 1. Manual Entry and click Next.
4. Click Lookup [F6], click the student's name from the Advanced Lookup dialog box, and click Select.
5. Double-click the Code 1 cell next to the student's name and click Lookup [F6].
6. Click the desired code from the list and click Select.
   

7. Click Accept [F10].

   To change the default code that appears when you enter the daily attendance for a student, click next to the Default Code at the upper-right corner of the Entering Daily Attendance dialog box, click the new default code, and click Select.

Batch Enter Daily Attendance

Using the Batch Entry feature, you can enter daily attendance for an individual grade, all grades, or staff. You can mark an entire group of students or staff absent without having to manually enter an attendance code for everyone.

When selecting Next Day as the school day number, comments will not be included in the batch.

1. In Attendance, click Batch Entry.
2. Click next to the Which School Day Number box, click the desired date from the list, and click Select.
3. Click next to the Attendance Code 1 box, click the desired attendance code from the list, and click Select.
4. Click the desired option from the Active/Inactive Students drop-down list.
5. Optional: Click next to the Attendance Comments box to include any comments.

6. Click Done.
7. Click the desired grade from the Grade number drop-down list and click Next.
8. Click All students and click Next.

Import Daily Attendance

You can import daily attendance into Administrator's Plus from TeacherPlus Gradebook, GradeQuick (GQ), or APWeb. Importing attendance saves you time and spares you from manually inputting student attendance information.

Import Daily Attendance from TeacherPlus Gradebook

1. In Attendance, click Enter Daily.
   A warning appears if this is the first time today that you're accessing Enter Daily. Click Yes to continue.

2. Optional: In the Adding A Day To The Calendar dialog box, click a calendar to set the member day to zero, click Change Member Value, enter 0 in the Membership column, and click Done.

   Changing the member value to zero ensures that this day doesn't count as a member day in the calendar.

3. Click Next.
4. In the Enter Daily Attendance dialog box, click B. Receive From TeacherPlus Gradebook, and click Next.
5. Click Yes to check the Gradebook server for new attendance.

6. Click an attendance period from the Receive Daily Attendance from drop-down list.

7. Click Code 1 or Code 2 from the Place in ... of Daily Attendance drop-down list, depending on which code you want to import attendance data for.
8. Optional: Select the Hide Inactive Staff check box to only display active staff members.
9. Select the check box next to the course(s) you want to receive attendance from.
10. Click Receive Attendance.

Import Daily Attendance from GradeQuick or AP Web

1. In Attendance, click Enter Daily.
   A warning appears if this is the first time today that you're accessing Enter Daily. Click Yes to continue.

2. Optional: In the Adding A Day To The Calendar dialog box, click a calendar to set the member day to zero, click Change Member Value, enter 0 in the Membership column, and click Done.
3. Click Next.
4. Click 9. Receive from GQ/PDA/APWeb Holding Bin > click Next.
5. In the Receive Daily Attendance Wizard dialog box, do either of the following:

• Select the check box next to Default Template for Daily Attendance to receive attendance from GQ > click Next.
• Select the check box next to Default Template for APWeb Teacher to receive attendance from AP Web > click Next.
  

6. Click Receive Attendance.

Manually Enter Period Attendance

Manually enter period attendance for a class section using the Enter Period feature. For your convenience, AdminPlus is designed to mark all students as present, unless you indicate otherwise.

1. In Attendance, click Enter Period.
2. Enter the rotation day number in the Entering The Rotation Day Number dialog box > click Next.

   A rotation day is the term used to describe schedule days. Many schools have different schedules for each day, and these days are assigned a number in AdminPlus known as the rotation day number.

3. Click next to the Date box to choose the date you want to enter period attendance for.
4. Click the period to enter attendance from the Period drop-down list.
5. Click Manual Entry >click Next.
   

6. Click Lookup [F6], click the student's name on the Advanced Lookup dialog box, and click Select.
7. Do either of the following:

• Enter the desired attendance code using your keyboard.
• Click Lookup[F6], click the attendance code, and click Select.

8. Click Accept [F10].

If you want to enter many students with the same Attendance Code, click next to the Default Code at the upper-right corner, click a code to set as your default code, and click Select.

Batch Enter Period Attendance

Take attendance for an entire class section by batch entering the period attendance. Using the Batch Enter For a Section/Group feature, you can take attendance for a class section or group without having to manually enter the code for each individual student. This feature is helpful when an entire class is on a field trip, or a group of students is absent due to a sporting event.

1. In Attendance, click Enter Period.
2. Click next to the Date box to choose the date you want to enter period attendance for.
3. Click the period to enter attendance from the Period drop-down list.
4. Click Batch Enter For a Section/Grup, and click Next.
   

5. Click Section > and click Next.
   Tip: Click Group to batch enter period attendance for one of your AdminPlus groups.

6. Click the desired code from the list > click Select.
7. Click a section from the list and click Select.
   

8. Click Yes to confirm the warning and begin the batch entry.

Import Period Attendance

After teachers have submitted period attendance from TeacherPlus Gradebook or GradeQuick (GQ), you can import the data into AdminPlus to save time and avoid having to manually input student attendance data.

Import Period Attendance from TeacherPlus Gradebook

1. Click Attendance > Enter Period.

The Period Attendance Warning message appears if this is the first time today that you're running the Enter Period program. Click Yes to continue.

2. In the Adding a Day To The Calendar dialog box, do the following:

• Click the calendar you want to write period attendance to.
• If today doesn't count as a full day, click Change Member Value, enter a new value in the Membership column, press the Enter key, and then click Done. For example, enter 0.5 in the Membership column if today will count as a half member day in the calendar.
• Click Next.

3. Enter the rotation day number, and then click Next.

   A rotation day is the term used to describe a discrete schedule day. Many schools have a different schedule for each day, and each day is assigned a number in AdminPlus known as the rotation day number. Let's say your school follows an A/B block schedule. Students have block A classes on Monday and block B classes on Tuesday. Because each of these days follows a different schedule, Monday will be rotation day 1, Tuesday will be rotation day 2, and Wednesday will be rotation day 1 again.

4. In the Enter Period Attendance dialog box, do the following:

• Select the period you want to import attendance from using the drop-down list.
• Click option 9C Receive from TeacherPlus Gradebook.
• Click Next.

5. Click Yes to confirm the Checking Gradebook Server for New Attendance message and sync with TeacherPlus Gradebook.

The Syncing with the Gradebook Cloud Server dialog box appears. Click Done when the sync is complete.

6. In the Receive Period Attendance from TeacherPlus Gradebook dialog box, do the following:
   
   

   Receive Period Attendance from TeacherPlus Gradebook Specifications
   A	Replace existing codes: Use the drop-down list to select either Yes  or Only when a student is tardy if you want attendance from TeacherPlus Gradebook to overwrite attendance already entered in AdminPlus, depending on your school's attendance policies. Otherwise, select No.
   B	Also receive which period's attendance into daily (homeroom) attendance: Select this check box if you want to count a period's attendance as the daily attendance. Then select the period from the drop-down list to the right of the check box.
   C	If you selected the Also receive which period's attendance into daily (homeroom) attendance, check box, select Code 1 or Code 2 for Place in ... of Daily Attendance using the drop-down list.
   D	Hide Inactive Staff: Select this check box to display only active staff members.
   E	How to handle multi-period classes: Choose whether you want tardies, absences and other codes to be counted for 1st period only or for all periods, depending on your school's attendance policies.
   F	Show Attendance from which Gradebooks: Filter the periods you want to receive attendance from.

7. Click  Recieve Attendance in the lower-right corner to complete the period attendance import. Repeat this process to receive period attendance multiple times throughout the day.

Import Period Attendance from GradeQuick

1. Click Attendance > Enter Period.

The Period Attendance Warning message appears if this is the first time today that you're running the Enter Period program. Click Yes to continue.

2. In the Adding a Day To The Calendar dialog box, do the following:

• Click the calendar you want to write period attendance to.
• If today doesn't count as a full day, click Change Member Value, enter a new value in the Membership  column, press the Enter  key, and then click Done. For example, enter 0.5  in the Membership  column if today will count as a half member day in the calendar.
• Click Next.

3. Enter the rotation day number, and then click Next.
   A rotation day is the term used to describe a discrete schedule day. Many schools have a different schedule for each day, and each day is assigned a number in AdminPlus known as the rotation day number. Let's say your school follows an A/B block schedule. Students have block A classes on Monday and block B classes on Tuesday. Because each of these days follows a different schedule, Monday will be rotation day 1, Tuesday will be rotation day 2, and Wednesday will be rotation day 1 again.

4. In the Enter Period Attendance dialogbox, do the following:
   • Select the period you want to import attendance from using the drop-down list.
   • Click option 9B Receive From GQ/PDA/APWeb Holding Bin.
   • Click Next.

5. In the Receive Period Attendance Wizard dialogbox, do one of the following:
   • Select the Default Template for Period Attendance check box to receive attendance from Grade Quick, and then click Next.
   • Click Create/Edit Templates, and then either click Add to create a new template
     or
   • Click an existing template, click Edit, and then make the necessary changes to the template you've chosen.

6. Click Receive Attendance.
7. Repeat this process to receive period attendance multiple times throughout the day.

Generate a Tardy Slip

When students are late for school, they're usually required to obtain a tardy slip. If your school uses ID Cards, you can quickly print a tardy slip for a late student by scanning the student's ID card in the AdminPlus system.

1. In Attendance, click Enter Daily.
2. In the Adding A Day To The Calendar dialog box, click the desired calendar to add a calendar day for your attendance, and click Next.

   The Adding A Day To The Calendar dialog box only appears if this is your first time accessing the Enter Daily feature today.

3. Click Inspect/Change Print Specifications and click Next.

4. Click the Page 2 tab.

5. Click Yes for Print Tardy Slips.

6. Click Done.

7. Click next to the date, click the date you want to swipe attendance for, and then click Select.

8. Click Manual Entry and click Next.

9. At the upper-right corner, click On for Swiper Mode.
   

10. To enter attendance, swipe each student's ID card.

After you swipe a card, the software automatically moves to the next line.

11. Click Accept [F10] when you finish swiping all student cards.