In this chapter, you will learn how to select settings for the following commonly used specifications:

TABLE OF CONTENTS

• Set a Date Range for Incident Searches
• Set a Default Date for Actions
• Create a Quick Link to a Commonly Used Report or Letter
• Set Student Sorting Specifications
• Include User-defined Categories in Default Reports and Letters

Set a Date Range for Incident Searches

Although you can retain disciplinary incidents for a student's entire school career, the incidents that you see in the student's disciplinary record depend on the start and end dates you set for incident searches.

Important: Your school administrator must give you permission to set specifications.

1. On the Shortcut bar, click .
2. Click Incidents, and then click .

The Specifications: Incidents Program dialog box opens.

Tip: You can also open the Specifications: Incidents Program dialog box by clicking Specs. [Alt+S]on the left panel of the View and Edit Incidents dialog box.

3. Change the start and end dates to search for incidents by clicking next to Beginning Date and Final Date, respectively.

Important: The Beginning Date is saved, while the Final Date defaults to the current date each time you exit Discipline Plus.

4. Click Done.

Set a Default Date for Actions

Follow these steps to set the date automatically applied to default actions when they're applied to an incident.

Important: Your school administrator must give you permission to set specifications.

1. On the Shortcut bar, click .
2. Click Incidents, and then click .

The Specifications: Incidents Program dialog box opens.

Tip: You can also open the Specifications: Incidents Program dialog box by clicking Specs. [Alt+S] on the left panel of the View and Edit Incidents dialog box.

3. In the Default Action Date drop-down list, click a new date.

Important: Discipline Plus excludes weekends. For example, if you select Today + 1 School Day and a teacher creates an incident on Friday, December 7, the action date for the incident is Monday, December 10.

4. Click Done.

Create a Quick Link to a Commonly Used Report or Letter

You can create a quick link to a report or letter that you commonly use. The report or letter is generated when you click in the View and Edit Incidents dialog box, and displays as the second option when you click  on the Incidents screen.

Important: Your school administrator must give you permission to set specifications.

1. On the Shortcut bar, click .
2. Click Incidents, and then click .

The Specifications: Incidents Program dialog box opens.

Tip: You can also open the Specifications: Incidents Program dialog box by clicking Specs. [Alt+S]on the left panel of the View and Edit Incidents dialog box.

3. Next to Task for F9 Print, click  and select the report or letter.
4. Click Done.

Set Student Sorting Specifications

To define how students are sorted when you click  in the View and Edit Incidents dialog box, follow these steps:

Important: Your school administrator must give you permission to set specifications.

1. On the Shortcut bar, click .
2. Click Incidents, and then click

The Specifications: Incidents Program dialog box opens.

Tip: You can also open the Specifications: Incidents Program dialog box by clicking Specs. [Alt+S]on the left panel of the View and Edit Incidents dialog box.

3. Set the following specifications:

• Next to Lookup By School Or Grade, click By Grade to sort students by grade level, or click By School to sort students according to the option you select for Next/Prev Order.
• Next to Next/Prev Order, click By Record to sort students by ID number, or click Alphabetical to sort students alphabetically.

4. Click Done.

Include User-defined Categories in Default Reports and Letters

You can set default reports and letters to always include user-defined categories of data. These reports and letters are generated when you click in the View and Edit Incidents dialog box or the Incidents screen. See also Create Custom Categories of Discipline Data.

Important: Your school administrator must give you permission to set specifications.

1. On the Shortcut bar, click .
2. Click Incidents, and then click .

The Specifications: Incidents Program dialog box opens.

Tip: You can also open the Specifications: Incidents Program dialog box by clicking Specs. [Alt+S] on the left panel of the View and Edit Incidents dialog box.

3. Next to Show User Defined Category in Default Print, click Yes to include applicable user-defined data in the default report, or No to hide the data.
4. Click Done.