The topics in this chapter describe the tasks related to managing courses in the Report Cards module. See the following topics to learn how to:

TABLE OF CONTENTS

• Add a Course
• Add a Section to a Course
• Manage Course Skills
• Automatically Schedule a Student into Sections
• Withdraw a Student from a Course

Add a Course

The status of courses in a school often changes, whether courses are added, deleted, or inactivated. You can add a course and assign all required course information in the Report Cards module. However, you should always contact Technical Support before deleting or inactivating a course, as these actions could cause errors in your transcript history.

1. Click New > Course on the main navigation bar.
2. Click an **UNUSED** course number, and click Select.

3. Enter the Course Name, Description, and Level.
4. Enter the department code in the Department <0 to 9> box.

Tip: To access a list of department codes, click Cust RC, click 6. Enter department names, and click Next.

5. Enter the maximum number of students to be scheduled into this course in the Optimum Section Size box.
6. In the Course Length <Q/S/A> drop-down list, click A for year-long courses, S for semester-long courses, or Q for quarter or trimester courses.
7. Enter a priority number for this course on a scale of 0–5, with 0 being the highest priority, in the Priority <0 to 5> 0 = box.
8. Enter the number of credits assigned to this course in the Credits box.
9. Enter the weight of the course in the Weight box.

Note: The weight of a course is usually equal to the number of credits.

10. In the GPA Factor box, do one of the following:

• Enter a 0 if you add your GPA Factor, or enter a 1 if you multiply your GPA Factor.

Tip: This applies to courses which aren't considered to be honors courses.

• Enter the number that will be added to a student's GPA if this is an honors course.
• Enter the number that will be multiplied by the student's GPA if this is an honors course.

11. Optional: Enter a course number to be linked to this course in the Course Link box.
12. Optional: To exclude this course from certain calculations, clear the Count in Honor Rolls check box, the Count in Simple GPA check box, or the Count in Adjusted GPA check box.
13. Enter any text books a student may need in the Texts box.

Note: The Texts box can fit up to 12 characters, so if you require additional space for your text books, see the tip at the end of the topic.

14. Enter the cost of any books in the Cost box.

Note: The Cost box can fit up to 6 characters.

15. Enter any course fees in the Fee box, and click Accept [F10].

Note: The Fee box can contain up to 6 characters.

Tip: If you require additional space for any of your fields, such as text books, click Ext.Crs. [Alt+X] from the left panel. Enter any additional information, and click Done [F10].

Add a Section to a Course

You can add sections to a course to offer the course at different meeting times and with different teachers.

1. On the Shortcut bar, click Report Cards > Ent. Courses.
2. In the Enter Courses dialog box, click 1. View/edit courses & sections, and then click Next.
3. On the left of the View/Edit Courses And Sections dialog box, click Lookup [F6].
   
4. In the Master Course List Lookup dialog box, click the course you want to add sections to, and then click Select.
5. On the left of the dialog box, click Section [F2], and then click Add [F2].
6. Type a section number (SC), teacher’s ID, Meeting Time, and Room number.

Note: When entering the teacher’s ID, you can click Lookup [F6], select the teacher, and then click Select.

7. Do either of the following:

• To save your changes, click Accept [F10].
• To undo your changes, click Abort [Esc].

8. Optional: To add another section, click Add [F2].
9. Click Exit [Esc], and then click Exit [Esc] again to close the View/Edit Courses And Sections dialog box.

Manage Course Skills

Course skills are an important element of effective teaching methods, as they provide students clear learning goals during the school year. For example, a course skill for a math class could be "Can multiply by 5 up to 50." Create skills and assign them to multiple courses through the Cust RC feature in the Report Cards module.

Create a Course Skill

1. In Report Cards, click Cust RC.
2. Click 7. Skills and concepts, and click Next.
3. In the View, Edit or Print Skills dialog box, click Add [F2].
4. Enter your new skill code in the Code box.
5. Enter this skill category in the Group Heading box.

Note: Common group categories include writing, reading, social development, and other similar headings.

6. Enter a skill description in the Description box, and click Accept [F10].

Assign a Skill to a Course

1. In Report Cards, click Ent. Courses.
2. Click 1. View/edit courses & sections, and click Next.
3. Click Lookup [F6] in the leftmost panel, click the course to which you want to assign a skill, and click Select.

4. Click Skills [Alt+S] in the left panel of the View/Edit Courses And Sections dialog box.
5. In the Assign Skills to Course dialog box, click a skill from the Available Skills list, and then click  to assign the skill to your course.

Tip: To remove a skill from the Selected Skills list, click the skill, and then click .

6. Click Accept [F10] once you have assigned all applicable skills to this course.

Automatically Schedule a Student into Sections

You can select the courses a student wants to take and have AdminPlus add the student to the sections with openings that best fit their schedule.

1. On the Shortcut bar, click Report Cards > View Change.
2. Click Line Schedule.
   
3. Click . The Student Lookup  dialog box opens.
4. Click the student you want to schedule into sections, and then click Select.
5. Under New, click either of the following:

• Manual Add [F2]: Type the course number of a course you want to add to the student's schedule.
• Course [Alt+F3]: Select a course you want to add to the student's schedule, and then click Select.
  

6. After adding all the student's courses to their schedule, click next to All Courses & Requests, and then click Speed Sch. [Alt+F7].

The student is scheduled into the best sections for their schedule.

7. Click Done.

Withdraw a Student from a Course

To withdraw a student from a course, follow these steps:

1. On the Shortcut bar, click Report Cards > View Change.
2. Click Line Schedule.
   
3. Click . The Student Lookup dialog box opens.
4. Click the student you want to withdraw from a course, and then click Select.
5. Right-click the course you want to withdraw the student from, and then click Withdraw this Section [F8].
   
   The Time column displays Withdrawn.
6. Click Done.
   The Line Schedule view switches to the Transcripts view. In the FNL column for the course, there is a W.