Print a Roster

Using the Entry Forms program, you can print rosters for the current year's course sections. You can customize the appearance of rosters by choosing to include information such as a gender count and a grade level count. You can also choose to include additional information from student database fields.

The following figure is an example of a roster.

1. In Scheduling, click Entry Forms.
2. In the Print Entry Forms, Rosters & More dialog box, click  4. Section rosters, and then click Next.
3. In the Specifications dialog box, configure the following specifications:
   

   Specification	Action
   1. Include Sections Meeting When	Choose which sections to include by marking period in the drop-down list.
   2. Print Gender Count at Roster Bottom	Choose whether or not you want the roster to include a gender count and/or a grade level count in the drop-down list.
   3. Print Forms Without Any Students	If you want the roster to include course sections that no students are enrolled in, click Yes. Otherwise, click No.
   4. Omit Courses Numbered Lower Than	Enter the lower limit for the course range you want to print. For example, if you only want to print courses 200-300, enter 200 for the lower limit. This excludes courses 1-199 from your roster.
   5. Omit Courses Numbered Greater Than	Enter the upper limit for the course range you want to print. For example, if you only want to print courses 200-300, enter 300 for the upper limit. This excludes courses 301-999 from your roster.
   6. Start Grade	Click the lower limit for the grade range you want to print in the drop-down list.
   7. End Grade	Click the upper limit for the grade range you want to print in the drop-down list.
   8-A. Optional Fields	If you want to include additional information from database fields on the roster, for specifications 8-A, click the text box, click the database field you want to include, and then click Select.
   B. Print Preview	Click Yes.
   C. Follow New Files spec for student name length	If you want to increase the number of characters that display for student names, select the check box. By default, 22 characters of students' names display on the roster. Enabling this specification increases the number of characters to the value entered for Data Base > New Files > Specs. [Alt+S] > 9. Student Name Length (For Display).

4. Click Done.
5. In the Course Section Rosters dialog box, choose which sections to include on the roster, and then click Next
   A print preview of the roster appears in the Report Viewer.
6. Click    to print the roster.