One Staff: Snapshot

The Staff Snapshot displays the staff record through multiple widgets. Please refer to the diagram and table below for additional information about the widgets.

Only schools that have been set up to edit and have selected to edit the module in AdminPlus.com will be able to use the add/edit features for that module. If your school is not set up for Edit, the AdminPlus Supervisor will have to request edit by emailing [email protected].

One Staff: Snapshot
A	Profile widget displays the staff's picture, name, address, APID and up to three additional demographic fields. If the staff has any alerts there will be an alert icon in the banner to view the details of the alert(s). Click the gear icon to select the demographic fields to display. Click the eye icon  to hide the information within this widget.
B	To Edit Staff data select the edit icon. Users can add a new or edit an existing photo by hovering over their existing photo. Select the Edit icon. This will open the photo editor, where you have the options to crop or resize the image, delete the current photo, or upload a new staff photo. For more information, see Edit Staff.
C	Select  below the staff photo to open the E-Mail window. The E-Mail window will open. For more information, see E-Mail Staff.
D	Daily Attendance displays the staff's attendance statistics on the left for the selected date range, today's attendance on the right, and the last attendance underneath. Click on the comment icon to view today's attendance comment. Click on the gear icon to change the selected date range. Click on the eye icon to hide the information within this widget. Click on the expand icon to open the Attendance tab to view/edit Daily Attendance detail.
E	Schedule displays the staff's current class, the class before, and after.  If your school has something other than the names of the days of the week (A Day, B Day, etc. instead of Mon, Tues, Weds), this data will not display.  Click on the eye icon to hide the information within this widget. Click on the gear icon to choose to display the Line or Grid Schedule. Click the expand icon to open the Schedule tab to view their schedule in Grid or Line Format.
F	Latest Portfolio Files displays the most current portfolio file information. Click the preview icon to view the portfolio record. Click on the eye icon to hide the information within this widget. Click the expand iconto open the Portfolio tab to view/edit Portfolio records.
G	Privacy Mode allows users to hide any information displayed. An Eye icon is visible in each widget. When Privacy Mode is on, a strikethrough will appear over the eye and "Privacy Mode ON. Click the eye icon to view the data." will display. Click the gear icon to edit the Privacy Mode settings.
H	Demographics display up to ten demographic fields. Click on the eye iconto hide the information within this widget. Click the gear icon to select the demographic fields. Click the expand iconto open the Demographics tab to view/edit demographics.

Edit Staff

To edit a staff profile including information such as if they are Teaching or Non-Teaching Staff, Name, Calendar, and Primary Language, or to inactivate a staff member, select the edit icon . The Edit Staff window will open:

Edit Staff
A	Staff Name, Staff Type, APID, and Unique ID are listed here. To delete the student, select . Delete should only be used if the student was added in error. If the student is withdrawing from the school, please use inactivate.
B	Staff First, Middle and Last Name are entered and can be updated here. Users can add a new or edit an existing photo by hovering over the staff photo. Select the Edit icon that appears. This will open the photo editor. You can crop or resize the image, delete the current photo, or upload a new staff photo. Maximum photo size is 1 MB.
C	Calendar: Master School Calendar will be selected by default. If your school has created an alternate calendar, that option will be available for selection.  Language for Reports: Select the primary language for the student reports.
D	Entry Date: Date the staff member was first hired. Entry Code: Explains the reason the staff member entered the school. Example: In State Transfer. Withdrawal Date: The date the staff member left the school. Withdrawal Code: Explains the reason the staff member has left the school. Example: Left District.
E	Select Inactive to withdraw the student. Enter in a Withdrawal Date and Code. Select Cancel to close the Edit Student window. Select Save to save the changes.

E-Mail Staff

Staff can be E-Mailed from the One Staff or Multiple Staff page. This option is used to send a quick E-Mail to individual Staff.

To send an E-Mail, do the following:

1. Select the E-Mail icon.
2. The E-Mail window opens. 
3. Select to edit the default Display As Name and Reply E-Mail address.
   
4. Select To and choose which recipients to send the E-Mail to. On default, the E-Mail is sent to the Staff member, but you can choose to CC other Staff or Admin Users.
5. Click Select to save the selected recipeints.
   
6. Enter a Subject and a Body of the E-Mail.

   This is required to send.

7. Click Send to send the E-Mail.