School: Grades (Academic) Reports

Modified on: Mon, Mar 23, 2026 at 8:08 AM

TABLE OF CONTENTS

Create Report
Reports
Jobs

Grades > Reports introduces an all-in-one solution to customize, generate, post, and e-mail Academic Reports. Easily customize a ready-made Template by adding your logo, colors, and messaging. The Report Settings and Report Jobs are by user, but, users can select co-owners to share Reports and Jobs to make it a more collaborative process.

Report cards can still be run in classic even if edit is set for AdminPlus.com.

Watch for the release of additional Templates for report card and transcripts.

Create Report

Select a Template

The Template selected determines what can be included in the report. Report Settings are used to customize the various elements in the template. Many settings such as Page Orientation, Change Theme, Logo, Watermark, are common to all templates, however, some are specialized for the template.

RC - Course Grades can produce a report card with course grades, but skills and narratives will not be included.
Transcript - can produce a 4-to-6-year year Transcript.
RC - Skills with Narratives - can produce a report card with course grades, skills, and narratives.

Report Settings

Page Orientation

The margins are fixed at .5 inches so Landscape will give you 11 inches of space and Portrait will give you 7.5 inches.

Change Theme

Change Theme can be used to change the color scheme. The thumbnail on the right shows where those colors are used on the selected Template.

Click on a color to customize it. The color can be selected or use the up down arrows on the bottom right to choose between RGB, HSL, or HEX to manually enter the numbers.

Set Font

Set Font can be used to set the Font Properties of the element.

Report Header

Line 1 and Line 2 can include School Information or Year in the selected format.

Line 3 and Line 4 are for custom text.

Report Header Alignment can be Left justified, Centered, or Right justified.

Logo

Recommended dimensions 200 x 200 or less. Maximum size is 100 KB.
The Logo Position can be to the Left, Center, Right with the Report Header, or Below the Report Header in the Center.

Student Information

Can be used in RC-Course Grades and Transcripts to include Student Demographic Information.

Select Print Labels if you want a label to print before the value.

School Information

Can be used in RC-Course Grades and Transcripts to include School Information.

Attendance Table

Can be used in Report Card Templates

Drag and drop can be used to re-order rows or columns

Minus to delete rows or columns.

Note: Set Font in the Attendance Table box can also control Alignment.

Honor Roll Status

Can be used in Report Card Templates. Use Set Font to set the font and alignment

Message from the School

Can be include in RC-Course Grades. Use Set Font to set the font and alignment.

Academic Record: RC-Course Grades template

The Academic Record in the RC-Course Grades template can include Course Information, Teacher Name, Credit Information, Grades, and Comments. A Column Averages/Totals Row can be included to Print Column Averages and/or Print Total Credits. Specify the courses to include or exclude and the Sort Courses By preference.

Academic Record: Transcripts template

The Academic Record in the Transcript Template can include 4 to 6 years of Course Information, Teacher Name, Credit Information, and Course Grades and Comments, however, Skills and Narratives are not included. Each Box is defined to a specific Year and can be customized and can include a Column Averages/Total Row to Print Column Averages and or Print Total Credits. Specify the courses to include or exclude and the Sort Courses By preference for the entire transcript.

Click the gear icon to define the layout for each box. Save & Apply to All Boxes can be used to have the same layout for all.

Set the Year to print in that box.
Box Header: Enter the Year label, select a Year format, Grade label, and Grade Format.
The color used on the Transcript for Year, Grade, and Box headers can be selected using Change Theme.
Set Font can be used to set the Font properties for Column Header and Values
For each column enter the Column header, Type (Course, Grade, Credit, Teacher, Comment), field, and Column width
Add Column can be used to add columns
Drag and drop can be used to re-order rows or columns
Minus to delete rows or columns.
Check Column Averages/Totals Row to print as the last row in the box
Enter Row Label
Set Font
Select Print Column Averages and or Print Total Credits
Specify the Box Height in Rows is used only if the overall Set Box Height setting is set to Custom Height Set in Individual Boxes.

The settings on the right control which courses to include or exclude and the sort of the courses.

Set Box Height

Auto Calculate: Maximum Courses - use the maximum number of rows needed in all quadrants.
Auto Calculate: Maximum Courses in a Row - use the maximum number of rows in quadrants that are next to each other.
Custom Height Set in Individual Boxes - this means use the Box height specified in the box settings.

Generic Text Box

Up to 2 lines of custom text can be added.

Cumulative GPA's/Credit Information

Select to include GPA, Credit information, or Class Rank. The options include, Simple GPA, Adjusted GPA, Credit Earned, Credits Attempted, Simple Quality Points, Attempted Quality Points, Simple Weight, Adjusted Weight, Rank, Rank With 'out of'. Specify a Title for the box, Set Font for the Label and Values. Use Add Field to add, minus to delete, and drag and drop to reorder.

Credits Earned by Department

The Transcript Template includes the option to include Credits Earned by Department. Specify a Title for the box, Set Font for the Column Header and Department Credits. Use Add Field to add, minus to delete, and drag and drop to reorder

Select to add a Signature Image, Signature Text, Stamp, and Date. Set Font includes Alignment control for Signature Text, and Date.

Watermark

Select to add a Watermark.

Quick View

Quick View is used to view a preview of the report for up to 5 students. The Quick View list will be saved with the Report Settings.

Portfolio & E-Mail Settings

Portfolio & E-Mail Settings should be saved with the report to ensure that when the report is generated, these options are available. If Send E-Mail is selected, click Compose E-mail to add a Subject and E-Mail Body which are both required to save the setting.

Internal Note

Internal Note can be used for instructions concerning the report card process at your school to review next time its run.

Co-Owners can be selected to help with report cards. Co-owners can edit, rename, copy, and run report cards, but only the Owner can delete the report card.

Save

Once you've saved your first report, you'll see the Reports Table.

Reports

The Reports Table lists the Reports that you created or were shared to you. To the left of the Report are 3 action icons: Generate, Edit, Copy

Generate

Generate will open the Report Settings saved previously,

Click Save & Next to Select Students. Students can be selected using Saved View,Grade Level, DB Field(s), Individual Students, Homerooms, Course/Section.
Click Next to set the Sort order. Sort Students By defaults to LAST NAME and Order defaults to Ascending but these can be changed to your preference.
Click Generate to start the Report Job.
Click View Jobs from the Successful message or click Done to do something else while the report is being generated.

Edit

Edit will allow you to return to edit any settings, use Quick View to check the changes. There are also options to Delete or Rename the Report. Save As will save a copy of the report.

Copy

Copy is the same as Save As. You can copy the settings and then go back to make edits like change the marking period selection on the Report Header.

Jobs

The status of the last 2 jobs you ran will appear on the Grades Dashboard so while a report job is running you can do something else and check the status here.

Click on Job Status to view the Jobs table. This is where you can manage your report card process. The Status will start at Pending, click Refresh to update the page. The Status will change to In Progress, then Generated (Completed). Once the job is Generated (Completed) you can View the report cards before they are Emailed or Added to Portfolio. Hovering over the information icon displays the status and number of students in the job.Note: The Portfolio and Email settings need to be set in the Report in order for those options to be available.

Click View to open the File Viewer, use the left navigation panel to search for and select specific students. Reports that include Portfolio and E-mail will have buttons to Add to Portfolio and Send E-Mail. These actions are independent so you could Add to Portfolio one day and then wait to Send E-mail another day. Jobs will remain on the table for a month.

If you no longer want the job, use the Delete icon to delete from Jobs.