Attendance Codes are used to keep track of Student and Staff Attendance. To view the Attendance Codes go to Setup Center > Libraries > Attendance Codes. They can be Time linked to record the time of arrival or departure and linked to an additional code if before or after a specific time. For reporting purposes, Attendance Codes can be linked to Attendance Summary Codes (formerly referred to as Register Codes).
| Attendance Codes | |
|---|---|
A | The initial tab is the Attendance Codes table |
B | The second tab is for Attendance Summary Codes referred to as Register Codes in classic |
C | Send to Excel to export the table to Excel |
D | |
E | Add New: To add a new code to the table. |
F | Edit: Edit an existing Attendance Code |
G | Delete: If the code has not been used then a delete confirmation will pop-up to confirm. A warning will display that the code cannot be deleted if the code has been used in student/staff attendance. |
H | Sort: Click a column header to sort the data. Once for ascending, twice for descending, a third time to return to default Rec # sort ascending. |
I | Filter: Click the filter icon to filter the data. A checkmark above the filter indicates a filter has been applied. |
Add a New Attendance Code
- Code is mandatory
- Enter a Description for the code.
- If a time should be entered when the code is used, check Time Entry Required With This Code
- If Time Entry is checked then, Enabled Time Linked Code section is enabled. This section is optional but can be used if you want to set a rule for the code to link it to another code in certain conditions.
For example, If Time Entered in Time 1 is After 11:00 AM Then Code 2 Automatically Gets H-HALF ABSENCE - Summary/Register Code Links are used for reporting purposes.
- Summary/Register Code Link1 for the attendance code
- Amount to use for reporting
- Type (UNDEFINED, EXCUSED, UNEXCUSED).
- Summary/Register Code Link 2 is usually not used but is provided if the school wants to count the attendance code in another Summary Code as well.