You can create calendar events in PlusPortals, import events from an ICS file, and sign in to your Google account to choose which of your Google calendars display in PlusPortals. To learn more about managing calendar events, see the topics below:

TABLE OF CONTENTS

• Create a Calendar Event
• Edit Calendar Events
• Delete Calendar Events
• Import Calendar Events from an ICS File
• Export Calendar Events to an ICS File
• Print Calendar Events
• Create, Edit, and Delete Event Categories
• Manage Google Calendar Settings

Create a Calendar Event

When you create a calendar event, you can set its location, visibility, and event category, and add links and attachments. You can also send an e-mail notification to parents, students, and/or staff to inform them of the new event.

To create a calendar event, follow these steps:

1. On the navigation bar, click Communication > Calendar.
2. Click New Event.

Tip: You can also double-click the day you're creating the event for, which automatically selects that day as the event date.

The  Event  dialog box appears.

3. Type the Title, Summary, and Location of the event.
4. Next to Visible To, select which user groups can see the event.
5. If you want the event to appear on the login page, select the Show on Login Page (Public) check box.

Important: For the calendar to appear on the login page, you must also select the Use PlusPortals Home Page instead of Login Page check box and the Events check box via Miscellaneous > Appearance > PlusPortals Home Page.

To display this event on your Redisite, you must select the the Show on Login Page (Public) check box.

6. Enter the Start Date and End Date of the event, including the time. Or, select the All Day Event check box.

Tip: You can click the calendar icon to set the date and the clock icon to set the time. The clock icon drop-down list provides the time in 30-minute increments.

7. Next to Select Category, do one of the following:

• Select an existing category from the Select Category drop-down list.
• Create a new category by clicking New, typing the category name and selecting a color, and then clicking Save.

Note: For more information on event categories, see  Create, Edit, and Delete Event Categories.

8. Do any of the following:

• To create a recurring event, select the frequency from the Repeat drop-down list.
• To provide event resources, attach a file or add a link.
• To notify users about the event, select the Send E-Mail Notification check box.

9. Click Save to post this event to the calendar, where users can click it to view its information.

10. If you selected the Send E-Mail Notification check box in step 8, a dialog box appears with the information you added to the new calendar event. Select who the e-mail should be sent to, edit the Subject and Description if you want, and then click Send.

Edit Calendar Events

Follow these steps to edit a calendar event:

1. On the navigation bar, click Communication > Calendar.
2. Click Manage Events.
3. Next to the event you want to delete, click .
4. Edit the event as necessary and click Save to save your changes.

Tip: To return to the calendar, click Show Events.

Delete Calendar Events

Follow these steps to delete an event from the calendar:

1. On the navigation bar, click Communication > Calendar.
2. Click Manage Events.
3. Do one of the following:

• Next to the event you want to delete, click .
• Select the check boxes for each event you want to delete and click Delete Events.

Tip: To return to the calendar, click Show Events.

Import Calendar Events from an ICS File

You can import events from an ICS file using the following steps.

1. On the navigation bar, click Communication > Calendar.
2. Click Options > Import Events.
3. Click Choose File and select the ICS file.
4. Type a Begin Date and End Date for importing the events, or click to select the dates.

Note: Only events that fall within this range are imported.

5. Click Next.

Export Calendar Events to an ICS File

You can export events to an ICS file using the following steps.

1. On the navigation bar, click Communication > Calendar.
2. Do one of the following:

• To export all the events, click Options > Export Events.
• To export selected events, click Manage Events, select the check boxes for the events you want to export, and then click Options > Export.

3. Type a Begin Date and End Date for exporting the events, or click to select the dates.

Note: Only events that fall within this range of dates are exported.

4. Click Export, and then OK.

Print Calendar Events

You can generate a list of calendar events and print the list using the following steps:

1. On the navigation bar, click Communication > Calendar.
2. Click Options > Print Events.
3. Click either Print Agenda View or Print Calendar View.
4. In the Filter drop-down list, select All to print all events, or click an event category to print only events in a certain category.
5. Click and do one of the following:

• If you're generating the list in agenda view, select the range of dates you want to search for events. Only events occurring within that date range are printed.
• If you're generating the list in calendar view, select the month you want to search. Only events occurring within that month are printed.

6. Click Print.

Create, Edit, and Delete Event Categories

This topic covers how to create, edit, and delete an event category. Event categories organize events and communicate information about them at a glance. You and other users can filter events on the calendar by selecting a category.

To manage calendar event categories, follow these steps:

1. On the navigation bar, click Communication > Calendar.

The Calendar tab opens.

2. Click New Event.
3. In the Event dialog box, locate Select Category, and complete any of the following options:

• Create a new category:
  1. Next to Select Category, click New.
  2. In the Add Calendar Category dialog box, type the Category name.
  3. In the Choose Color drop-down list, select a color, and then click Apply.

Note: To allow teachers to use the category, select the Allow Teachers to use this category check box.

                    d. Click Save.

• Edit an existing category:
  1. In the Select Category drop-down list, select a category, and then click Edit.
  2. In the Edit Calendar Category dialog box, edit the category name, color, and teacher access, and then click Save.
• Delete an existing category:
  • In the Select Category drop-down list, select a category, and then click Delete.

4. In the Event dialog box, click Cancel to exit without creating an event.

Manage Google Calendar Settings

Administrators can sign in to their Google account from PlusPortals, choose which calendars to display in PlusPortals, and choose how to display those calendars.

To manage your Google Calendar settings, follow these steps:

1. On the navigation bar, click Communication > Calendar.
2. Click Calendar Feed.
3. If you are not already signed in, click Sign in with Google, and follow Google's prompts to sign in to Google Calendar.

4. Next to the calendar you want to manage, click Edit.
5. Enter the calendar's Start Date and End Date.
6. In the Color drop-down list, select a color for the calendar.
7. If you want the calendar to appear on the login page, select the Show on Login Page check box.

Important: For the calendar to appear on the login page, you must also select the Use PlusPortals Home Page instead of Login Page check box and the Events check box via Miscellaneous > Appearance > PlusPortals Home Page.

8. In the Visibility column, select which user groups can view the calendar.
9. Click Update to save the calendar settings.