This topic covers adding users to a group as either group heads or group members. Group heads have more rights than group members.

Note: An administrator can only manage groups if given permission by the main administrator account.

Add Group Heads to a Group

1. On the navigation bar, click Setup > Groups.
2. Next to the group you want to add users to, click .
3. On the Group Heads tab, click  Add.
4. In the Select Group Head dialog box, click which type of user (Admin, Student, Staff, or Parent) you want to assign as a group head.
5. Select the users you want to make group heads, and then click OK.

Note: At the bottom of the dialog box, click the numbers to view another page of users. Or, in the Users per page drop-down list, click to view 10, 20, 50, or 100 users at a time.

Tip: You can assign multiple types of users as group heads for a group. After clicking OK, repeat steps 3-5, clicking a different type of user this time. You must click OK before switching between types of users to save your selections.

6. To set permissions for users, see step 3 of Set Group Permissions. Otherwise, at the bottom of the Edit Group page, click Save Group to save your group and return to the Create and Manage Groups page.

Add Student Group Members to a Group

1. On the navigation bar, click Setup > Groups.
2. Next to the group you want to add users to, click .
3. Click the Group Members tab, or click Next: Add Group Members.
4. To add student group members, do any of the following tasks.

   

Tip: At the top of the Group Members tab, you can click View Students in Group   to view the students you have added to your group. In the PlusPortals dialog box, click Yes  to save the group details and view the group members.

5. To set permissions for users, see step 3 of Set Group Permissions  Otherwise, at the bottom of the Edit Group  page, click Save Group  to save your group and return to the Create and Manage Groups page.

Add Staff Group Members to a Group

1. On the navigation bar, click Setup > Groups.
2. Next to the group you want to add users to, click  .
3. Click the Group Members tab, or click Next: Add Group Members.
4. To add staff group members, do any of the tasks described in the table below.

Tip: At the top of the Group Members tab, you can click View Staff in Group   to view the staff you have added to your group. In the PlusPortals dialog box, click Yes to save the group details and view the group members.

5. To set permissions for users, see step 3 of Set Group Permissions. Otherwise, at the bottom of the Edit Group page, click Save Group to save your group and return to the Create and Manage Groups page.

Set Group Permissions

You can decide who group heads, group members, and parents of student group members can e-mail. For group heads, you can decide which student and teacher information they can access, give them the ability to add or remove student group members, and control the group's visibility.

Note: An administrator can only manage groups if given permission by the main administrator account. To set group permissions, follow these steps:

1. On the navigation bar, click Setup > Groups.
2. Next to the group you want to edit, click .
3. Click the Permissions tab.
4. Select the check boxes for the permissions you want to enable and then click Save Group to save the group .

Remove Users from a Group

This topic covers removing group heads and group members from a group.

Note: An administrator can only manage groups if given permission by the main administrator account.

Remove Group Heads from a Group

1. On the navigation bar, click Setup > Groups.
2. Next to the group with group heads you want to remove, click .

1. On the Group Heads tab, select the check boxes next to the group heads you want to remove.

Tip: To select all group heads, select the check box in the table header.

4. Click Delete, and then click OK.
5. At the bottom of the page, click Save Group to save your group and return to the Create and Manage Groups page.

Remove Student Group Members from a Group

1. On the navigation bar, click Setup > Groups.
2. Next to the group you want to remove members from, click  .
3. Click the Group Members tab, or click Next: Add Group Members.

1. Under Students, if Students matching the below criteria is selected, remove students by referring to the following diagram and table.

Note: If All Students is selected, to remove students, you must recreate the group by clicking Students matching the below criteria and adding all but the students you don't want. See Assign Users to a Group.

 

Task		Action
A	Remove all students from a specific grade level.	Under Students from selected grade levels, clear the check box for the grade of students you want to remove from the group.
B	Remove a student who was added to the group for meeting demographic criteria.	Under Students matching DB criteria, change the criteria to exclude the student. Tip: To remove all students who were added for meeting demographic criteria, click the drop-down lists on the left, and select the blank option at the top of the list. Note: If a student appears in the group who shouldn't, check their demographic information in AdminPlus.
C	Remove a student who was added individually to the group.	Under Individual Students, select the check box for the student you want to remove from the group. Tip: To select all students, select the check box in the table header. Click Delete, and then click OK.

5. At the bottom of the page, click Save Group to save your group and return to the Create and Manage Groups page.

Remove Staff Group Members from a Group

1. On the navigation bar, click Setup > Groups.
2. Next to the group with members you want to remove, click  .
3. Click the Group Members  tab, or click Next: Add Group Members.
4. Under Staff, if Staff matching the below criteria is selected, remove staff members by referring to the following diagram and table.

Note: If  All Staff  is selected, to remove staff members, you must recreate the group by clicking Staff matching the below criteria and adding all but the staff you don't want. See Assign Users to a Group.

 

Task		Action
A	Remove a staff member who was added to the group for meeting demographic criteria.	Under Staff matching DB criteria, change the criteria to exclude the staff member. Tip: To remove all staff who were added for meeting demographic criteria, click the drop-down lists on the left, and select the blank option at the top of the list. Note: If a staff member appears in the group who shouldn't, check their demographic information in AdminPlus.
B	Remove a staff member who was added individually to the group.	Under Individual Staff, select the check box for the staff member you want to remove from the group. Tip: To select all staff, select the check box in the table header. Click Delete, and then click OK.

5. At the bottom of the page, click Save Group to save your group and return to the Create and Manage Groups page.