One Student: Schedule

The Student Schedule collapsed view keeps the top tiles (Profile, Contacts, Daily Attendance, and Schedule) in view while allowing the user to see Grid or Line Schedule at the bottom.

TABLE OF CONTENTS

• Print Student Schedule
• E-Mail Student Schedule
• Add to or Edit a Student Schedule
  • Add to a Student Schedule
  • Edit a Student Schedule

Please refer to the diagram and table below for additional information about the features of the Schedule screen:

One Student: Schedule
A	Schedule tab
B	Grid Schedule tab
C	Select the Line Schedule tab to view the schedule in a table format. Note the Line Schedule has additional information including course Level, course Credits, Optimum Size, Current Size, and student's Projected Credits for the school year.
D	Select the Rotation to view
E	Current Day allows you to select which rotation day to view. The active period will be highlighted on the selected day on the Grid Schedule and the Schedule widget.
F	Select which QTR (Quarter(s)).  Note: when ALL QTRS are selected an * asterisk will appear next to a time block where the student has different courses depending on quarter.
G	Select  to email a student schedule. Select  to print a student schedule. Select to add a course section, course request or a study hall to a student schedule.
H	Click the expand icon to see the Schedule expanded view which displays the student picture, name, and three selected demographic fields from the profile widget. The top tiles are hidden so more of the schedule can be viewed. Once expanded the screen will stay in that mode, to return to the condensed view click on the collapse icon

Print Student Schedule

The Print settings will determine what is included on the PDF attachment included in the E-Mail. Be sure to set these print settings prior to e-mailing a student schedule.

From either the Grid or Line Schedule you can choose to print an individual student schedule. 

To print an individual student schedule, do the following:

1. Select Print
   
2. The Schedule Settings window opens.

E-Mail Student Schedule

The Print settings will determine what is included on the PDF attachment included in the E-Mail. Be sure to set these print settings prior to e-mailing a student schedule.

From either the Grid or Line Schedule you can choose to e-mail an individual student schedule. Select to edit the default Display As Name and Reply E-Mail address.

To send an E-Mail, do the following:

1. Select E-Mail:
   
2. The E-Mail window opens.
3. Select To and choose which recipients to send the student schedule to. The Select Recipients window opens. You can select to send to Contacts of this Student, Teachers of This Student, Staff, Admin Users, and This Student. As recipients are selected, the options are remembered as you go to each tab.

   If a recipient does not have an e-mail address, the check box will be greyed out and cannot be selected

4. Click Select to save the selected recipients.
   
5. Enter a Subject and a Body of the E-Mail.
   This is required to send.
6. Click Send to send the E-Mail.
   

Add to or Edit a Student Schedule

Users can Add a Course/Section, Course Request, Study Hall, or Add from another Student from the Student > Schedule > Line Schedule screen. You can also Edit a Students Existing Schedule by Changing a Section, Unschedule a Section, Withdraw Leave, or Withdraw Delete.

Add to a Student Schedule

From the Students > One Student > Schedule, users can add to a student schedule from the Grid or Line Schedule. 

Select  and choose one of the following options:

When searching for a course for any of these options, you can choose Advanced Search to search based on more details, such as an Honors Level English Course:

• Course/Section: This option allows you to add a new course and section to a students schedule. This means the student has been added to a course as well as a section with a teacher.
  • Enter in a Course #, Name, Description to search.
  • Select the Course Section.
  • To add another course, choose or click:
• Course Request: This option can be used to add a course to a students schedule, without scheduling them into a section. 
  • Enter in a Course #, Name, Description to search
  • To add another course, choose  or click:
    Since this is a Course Request, no Sections will be listed.
    
• Study Hall:
  • Only Study Halls created in classic Administrator's Plus will be listed here and available to select.
  • Select Study Hall.
  • Clickto save the selection:
    
• From a Student
  • On default, the Default_Students view is selected for search, or you can choose a saved view. 
  • Enter a students name to search. The Selected Students name, APID and schedule will appear. Confirm the selected schedule is correct.
  • Click  to add the schedule from the selected student.

Edit a Student Schedule

Users can Edit a Student Schedule from the Students > One Student > Schedule > Line Schedule Tab. Individual Courses can be updated by selecting and choosing one of the following options:

• Change Section
  • The Change Section window opens.
  • Select a diffent section of the same course.
  • Click
    If no other sections exist for the selected course, the Select Section portion will be blank:
    
• Unschedule
  • If the student has grades in AdminPlus or TeacherPlus Gradebook for the course you choose to Unschedule, the following message will appear. Select Yes to unschedule. Choose No to keep the course.
    
  • If no grades exist in the course, the student will be removed the course section, but the course will remain as a Course Request on the Student Schedule.
• Withdraw Leave
  • This option withdraws the student from the course section, but keeps it on their schedule, along with their grades. This will allow the course to print on Report Cards or a Transcript, if needed to show the course was taken. The meeting time will appearas WITHDRAWN.
    
• Withdraw Delete
  • This option withdraws the student from the course section, and also deletes the course from their transcript. Only use this option if the course should no longer be apart of the student record.