This powerful feature seamlessly connects your AdminPlus database to your school website, automatically displaying an up-to-date directory of your active staff. By leveraging this integration, you can:
- Eliminate redundant work: Say goodbye to manually creating and maintaining a separate website directory.
- Ensure accuracy: Your staff listings are automatically updated year-to-year, directly from your AdminPlus Database.
- Save time and resources: Streamline your administrative processes by centralizing staff data management.
With this integration, you'll always have a current and comprehensive staff directory on your school website, reflecting the most up-to-date information from AdminPlus.
The directory feed integration from AdminPlus would include the following information:
- Proper Name (First Last) as well as Name (Last, First).
- Position
- Department (to optionally group your staff on your website).
- Permission (to remove a person from public visibility).
At this time, the PlusPortals Staff directory does not include an option for staff phone numbers. All school websites are personalized, whether your school's website design included or opted to display the staff directory from AdminPlus and where they are displayed will vary. If you do not see your Staff Directory from AdminPlus on your website, but want to, let us know at redisitesupport@rediker.com.
How to create a "Public" Staff Directory
- While logged in with an admin account, either with plusportaladmin or another created admin account, go to Permissions (Summary) > scroll down to Directory and under RediSite Directory Feed there will be 3 settings:
- Include Staff Where - Optional field setting for choosing/filtering who should be shown on the public website
- Department Field - Optional field setting used for grouping/filtering/displaying staff on your website as a department.
- Include Staff Photo - Determines whether you wish to send the Staff photos from AdminPlus to the public website or not.
- The setting for Display non-teaching Staff (ST201- ST600) will impact and work with the RediSite feed.
- On the website a collection is created, and widget(s) would be connected to this data. See Displaying Staff below.
Staff must exist in AdminPlus in the Active Year and have a unique Email address. It is also highly recommended that you set up a Department Field. This is to provide the ability to group and display staff together. You can also optionally have a Permission field, which will allow you to exclude individuals from the website who wish to not be displayed.
Once the directory is set up with your AdminPlus integration, editing or adding staff must be completed via AdminPlus.
Displaying Staff
On your RediSite we will often set up your staff directory, as it is included in the design and building process. If your school has elected to use this integration feature we would also setup the feed of your staff data and connect it to an appropriate widget and page, like a Photo Gallery widget or Contact Card List widget (see examples below).
To Display your Staff Directory:
- Choose the Widgetof your choice, such as the Photo Gallery Widget or edit an existing widget alreadt displayed on your site.
- Access the Widget Settings one of the following ways:
- Right click the widget. Choose Connect to Data/Connected Data.
- Click in the widget and the widget editor pop-up opens. Select the gear icon in the upper right. Select Connect to Data/Connected Data.
- Set the the Collection to your PlusPortals Staff Directory (or an internal Collection)
- Review/Set the Field Mapping
- Optionally, choose Filter & sort and review the options. This is where a Fixed filter can be set to filter for a specific Department. You can also set the Sort to be by Name ascending.
Photo Gallery Widget
Contact Card List Widget
If a staff member does not have a photo in AdminPlus, your Portal will send the default "placeholder" image in its place. If you choose to set the Portal setting to Include the staff photos = NO, then the website can not use a photo dependent widget, such as the photo gallery, and could result in a "blank" page. If you do not setup and identify your Department Field, it is not possible to group people by Department, such as Administration, or Teachers. If you are tagging your staff with a department field and the website is configured for those Departments, not properly filling in the Department data could result in the person not properly being displayed.
